Job Description for OFFICE ADMINISTRATOR
Altamont Reformed Church
(Revised September 2025)

The Office Administrator (OA) is responsible for maintaining the administrative life of the church. 

Hours

The OA will work 20 hours per week on a schedule mutually agreed upon with the Pastor, or, in the Pastor’s absence, the Vice President of Consistory

Duties

The Office Administrator (OA) is responsible for providing administrative and secretarial support for the Pastor, ARC committees, and task force volunteers.

Supervision

The OA reports directly to the Pastor.

Qualifications

Some of the qualifications are as follows

  • Excellent interpersonal skills, including in-person, telephone, and email. 

  • Ability to reflect the values of the church to the greater community, courtesy and positivity while fulfilling duties. 

  • Ability to work with confidentiality and discretion when needed.

  • Proficiency in Microsoft Office, Google Workspace, and the ability and willingness to learn other computer-based platforms and tasks. 

  • Ability to work with minimal supervision

  • Excellent organizational and administrative skills, and the capacity for rapid task-switching.

  • Prior office experience preferred

Office Administrator Job Duties

Management over the Church Office

  • Answering phone calls, checking messages, and relaying calls and messages to appropriate recipients. Checking and responding to email. 

  • Receiving people who come into the church office

  • Payment of particular bills, including keeping records of bills paid

  • Renewal of particular contracts

  • Picking up mail from the Post Office, sort, and pass on to appropriate people. 

  • Maintaining all official church records and church directory

  • Maintaining church calendar 

  • Working with editor of the church newsletter

  • Distributions to the church’s email list. 

  • Maintaining church’s website

Support for Church Committees

  • Receiving minutes and maintaining records of committees 

  • Help with scheduling when needed

  • Ordering supplies

  • Scheduling and being present for servicing and inspections of building 

  • Creating flyers and volunteer/participation sign up sheets as needed

  • Printing and copying materials as needed

  • Assisting the Board of Deacons in processing requests for assistance. 

Preparation for Liturgical Services

  • Prepare the weekly bulletins (including photocopying and collating) and inserts under the direction of the Pastor and/or Worship Life Committee. This may include contacting appropriate individuals regarding the week’s information.

  • Ensure that information in the bulletins is neatly laid out.

  • Maintenance of the weekly “sermon sacks” prepared by the OA for use by the young children of the congregation.

  • Maintaining welcome bags for visitors.

Other tasks as assigned. 

Salary: $20,000-$23,000

The Altamont Reformed Church is seeking a part-time Office Administrator (20 hours/week) to support the daily operations of our church and assist the Pastor, committees, and volunteers. This role includes managing communication, maintaining records, preparing worship materials, and keeping the church office organized and welcoming. The ideal candidate is organized, friendly, and able to work independently while sometimes handling sensitive information with discretion. Computer proficiency (e.g. Microsoft Office and Google Workspace) and strong interpersonal skills are essential; prior office experience is preferred. To apply, please send your resume and a brief cover letter to pastormatthew.arc@gmail.com.